For the Competitiveness & Growth (C&G) element of the ARTES programme, ESA’s Telecoms and Integrated Applications directorate (TIA) has completely overhauled the former ARTES 3-4 and 5.2 Calls for Proposals. The introduction of the new CfP is part of an ongoing effort to streamline and strengthen this ARTES element to better support industry. It follows up the changes detailed in our previous announcement: The Evolution of ARTES 3-4 and 5.
The most important aspects of the new Call are described below.
The Outline Proposal is always the first step to taking part in the ARTES C&G Programme.
There are two types of Outline Proposal templates. The first addresses the Space segment, the second the Ground and Application segments. The industrial partner submits an Outline Proposal corresponding to the appropriate segment and provides a product development plan. This will indicate the Development Phase(s) that will be covered in the Full Proposal. The term “product” we consider to be any hardware, software, system or sub-system, service or application ready for commercial exploitation.
As part of the Space and Ground & Application templates, a dedicated Financial Forecast Workbook in Excel format is also provided to simplify the business case analysis.
All the above-mentioned documents can be downloaded from the ARTES site.
Product development can be undertaken in any of the four ARTES C&G Development Phases: Definition, Technology, Product, and Demonstration. These Phases are illustrated in more detail below:
The industrial partner may propose an activity starting with any of these four Development Phases and more than one Development Phase may be proposed. The Development Phases may be executed in parallel whenever this is required to achieve the commercial and/or technical objectives.
At this point in the procurement process, we recommend that your National Delegate has been consulted.
The requirements composing the Full Proposal content have been simplified with the introduction of a modular document structure. These document are split into seven Volumes with associated Parts, covering all areas of the Full Proposal. Each Part contains the requirements and the associated templates. The use of certain templates is mandatory; for others, it is optional.
For certain Parts, such as Part 5B, the Part must be submitted individually for each Development Phase. For other Parts, this is not required as one version will cover all Development Phases.
The diagram below shows the modular Full Proposal structure:
In case a contract for any of the Development Phases is already in place, the industrial partner may propose subsequent Development Phase(s) via a Contract Change Notice (CCN), provided this has been authorised by your National Delegation. The industrial partner may also choose to undertake certain Development Phases outside of ARTES C&G.
We expect the new ARTES C&G Call for Proposals to offer the following benefits.
Efficient proposal preparation
The new Full Proposal, organised in Parts, each with their respective requirements and optional or mandatory templates, should improve overall clarity and ensure completeness, make it easier overall to submit successful proposals. The requirements structure is now similar to industrial RFPs/RFQs. During the preparation of the Full Proposal, it can be distributed, part by part, to the relevant experts within industry, enabling a smooth and well-coordinated proposal process.
The requirements and templates provide guidance about what is typically undertaken within each Development Phase. In particular, newcomers or SMEs should now find it easier to plan a successful product development.
Efficient evaluation by ESA
Given that the structure of the Full Proposals is closely aligned with ESA evaluation criteria, we expect the evaluation process to be more efficient and hence shorter.
Simplified initiation of subsequent Development Phase(s)
An important benefit of the new CfP is flexibility: it is now possible for activities supported within an ARTES C&G contract to transition seamlessly across all possible Development Phases. All that is now required is only an update of certain Parts, and this can be arranged via a CCN. The entire product development process may now be performed within one contract, using the same contract number throughout.
The previous Call for Proposals AO 6000 (former ARTES 5.2) and AO 5891 (former ARTES 3-4) will be discontinued on 27 February 2017 or an earlier date which will be published on EMITS at least one month before the closing.
If an Outline Proposal in response to AO 5891 or AO 6000 has been submitted to the Agency prior to 8 September 2016, the Tenderer may – once invited by the Agency to submit the Full Proposal – elect to submit it in response to either the old ARTES 3-4 or 5.2 Call for Proposals or the present ARTES C&G Call for Proposals (AO 8793).
Three documents are provided:
The Special Conditions of Tender contain a hyperlink to a zip file which enables you to retrieve the complete Full Proposal documentation tree described above, in one click. If you encounter any problems downloading the zip file, please contact us using the email address below.
The TIA directorate expects the new Call will help industry in the preparation of proposals, reducing time to contract, thereby helping them achieve commercial success by developing world-class products. We welcome feedback and we will use your comments to improve the Call in the future.
Please send any feedback you may have to: artes-C&G@esa.int